A Beginner’s Guide to Cloud Access Control Systems

A Beginner’s Guide to Cloud Access Control Systems

Cloud access control systems are a modern advancement, drawing on the success of more traditional access control methods and adapting them for the modern day.

As technology advances, so do security measures. Security is no longer simply a locked door and a grainy camera. Now, most buildings are covered by multiple security measures from high quality IP CCTV, effective access controls, and smart intruder alarms. Remote viewing and smartphone controls have made security possible from anywhere at any time.

Cloud access control systems are yet another method for improved and convenient security, allowing users to have control in the palm of their hand.

Access controls allow or prevent entry to or use of spaces, often using technology such as fobs, key cards, or even biometrics. Although effective at preventing unwanted entry, access controls are not without their possible risks, namely the loss of the physical ‘key’ by which you gain access.

What are Cloud Access Control Systems?

Cloud access control systems function much the same as regular access controls, except with a more comprehensive and convenient control system.

Instead of having on-site infrastructure or local servers, businesses can access all their data and control their security via the cloud. Therefore, all that is needed is an internet connection. Where intruders could previously gain access to or tamper with the physical data storage and security control, the data is now safely stored in the cloud.

Cloud access control systems provide one centralised system through which access permissions are given and can be easily taken away. Although one main platform, there can be multiple admins and levels of control given to various staff, perhaps such as those at manager level.

Instead of needing a constant, certified, and dedicated person, access can be controlled by designated people easily, without complicated training. Facilities mangers and associated roles can handle the security allowances while getting on with their day due to the handheld capabilities and easy to use platforms.

The actual technology for entry still involves a compartment on entryways and a linked trigger for opening such as a signal, however cloud access controls are often wireless, removing the need for intrusive wiring and complicated installations, costly in terms of money and time.

Many cloud access systems work with phones, either through Bluetooth signal detection or apps, specially made for access permissions. Although phones are physical objects which, just like fobs or key cards, could be forgotten, building users are far less likely to forget their phones, a device crucial to daily life. In terms of access controls getting into the wrong hands, anyone in possession of a phone would need the fingerprint, face, or password for entry.

What are the Benefits of Cloud Access Control Systems?

It goes without saying that access controls are effective and should be a key consideration for any building or office – or even specific rooms containing particular valuables. But cloud access control systems go to the next level and provide benefits above and beyond the norm.

See more: Benefits of Using Access Control Systems in your Building’s Security

Scalable – cloud storage is practically limitless, especially for the low scale data requirements of businesses. If new employees need to be added to the database and have access permissions, they can quickly and easily be added to the cloud.

Accessible – admins can access the platform from anywhere, provided they have an internet connection. Instead of waiting until an available person can make it to the building and assess the situation, those with access can remotely monitor the situation and adjust accordingly.

Instant – cloud access control systems allow for instant changes to rights and permissions with the touch of a button. By removing the lengthy process and static controls, access can be immediately given or removed. This also removes the need for ex-employees to return fobs or key card to prevent future entry.

Tracking – cloud access control systems give a constant and up-to-date view of who has accessed where and when with some platforms even using pictures for ID. Data concerning foot traffic and busy times can be collected and used to help create fire escape plans, for instance.

Emergency Measures – if and when an emergency occurs, an integrated platform for all building users can be essential. Fire wardens could be notified and called to action from their phones. Staff could report themselves as safe to facilitate rescues. Lockdown features could be activated from the platform to prevent unwanted access or shut off specific areas.

Universal – to be the most effective, cloud access control systems must be easy to use with a clear interface. This makes the platforms incredibly simple and useable by practically anyone.

Security – cloud access control systems aid physical security but implementing this system can also secure data and aid general building security. Data on the cloud is more secure than on physical objects subject to damage. Functions of the platform such as expiration dates on permissions can facilitate building security. 

Cloud Access Control Integrations

To achieve the most effective security solution, it is best to bolster measures with others. For examples, have both an intruder alarm as well as CCTV instead of one or the other. This way, any suspicious activity or alarm activation can be backed up by other measures.

Security platforms may integrate other security measures under one account or app for instant monitoring and recording regardless of user location. When the CCTV cameras are triggered, for example, this could notify the user and record the footage for playback.

Smart home functions, such as remoted light or switch control, can also be controlled by certain platforms, creating a comprehensive hub for home services including security. A holistic access platform, such as a cloud access control system, with other measures included, can help centralise control of security.

Expert Security with A.P.E Fire and Security

Here at A.P.E Fire and Security, we partner with a range of leading brands, including Paxton, ARAS RBH, Control Soft, ACT, Videx, Comelit & BQT Solutions. With our expertise, we can help you to find a security solution to suit you and your business, from access controls to intruder alarms.

Get in contact today and find your ultimate security solution.

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